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University-level policies are those policies approved by the Senate, Board of Governors or president with broad application to ³Ô¹ÏÍø community members and visitors.
The University Secretariat provides support to the community with respect to the development, revision and interpretation of university-level policies. The Secretariat is also responsible for keeping the official record of current university-level policies, which are housed in the offices of the Secretariat.
This website is a convenient reference for community members. If you require any assistance finding or interpreting a policy, please contact us.
All Policies and Procedures
- 1.1 Policy on University Policies and Procedures
- 2.1 Cyclical Review of Undergraduate and Graduate Academic Programs
- 2.2 Approval of New Undergraduate and Graduate Programs
- 2.3 Academic Accommodation of Students with Disabilities
- 2.5 Policy on Academic Disruption
- 2.7 Policy on Continuing Studies Certificate Programs
- 2.8 Honorary Degree and Order of ³Ô¹ÏÍø Policy
- 3.1 Telephone Services (revoked)
- 3.3 Web Governance Policy
- 3.4 Data Classification and Information Management (superseded by policies 9.4 and 10.4)
- 4.2 Surplus Disposal
- 4.3 Use of Office Space by External Agencies
- 4.4 Alcoholic Beverages
- 4.5 Building Hours and Access Policy
- 4.6 Bulletin Boards and Temporary Signs and Notices
- 4.7 Performance Facilities (revoked)
- 4.8 Visitor Accommodation (revoked)
- 4.9 Flags
- 4.10 Booking of University Space and Facilities
- 4.12 Key Control Policy (revoked)
- 4.13 Sustainability Policy
- 4.14 Capital Planning Policy
- 4.15 Capital Budgeting Policy
- 4.16 Capital Debt Policy
- 5.1 Business Expenses
- 5.2 Budget Planning
- 5.6 Selection of Financial Service Providers
- 5.7 Signing Authority Policy
- 5.9 Ethical Purchasing
- 5.10 Supply Chain Code of Ethics
- 5.11 Procurement and Tendering Policy
- 5.12 Investment Policy for University Funds
- 5.13 Retention of External Legal Counsel
- 5.14 Safe Disclosure
- 5.15 Merchant Card Use Policy
- 5.16 Enterprise Risk Management Policy
- 5.17 Policy for WLU Pension Plan Expenses
- 5.18 Fraud Policy
- 5.19 Divestment Requests Policy
- 6.1 Prevention of Harassment, Discrimination and Sexual Misconduct
- 7.1 Environmental/Occupational Health and Safety
- 7.2 Animals on Campus
- 7.3 Firearms and Offensive Weapons
- 7.4 Lost and Found
- 7.5 Roller Skates, In-line Skates and/or Segway Human Transporter in University Buildings
- 7.6 Policy on University Closing Due to Severe Weather
- 7.7 Radiation Protection
- 7.8 Smoke Free Policy
- 7.9 Travel by Administrative Officers
- 7.11 Emergency Management
- 7.12 Open Flames on Campus
- 7.13 Contract Labour
- 7.14 Indigenous Use of Traditional Medicines
- 7.15 Working Alone
- 7.16 Laboratory Safety
- 7.17 Biosafety
- 7.18 Workplace Violence Prevention Policy
- 7.19 Drone Use Policy
- 7.20 Fitness for Work Policy
- 7.21 Cannabis Policy (expired)
- 7.22 COVID-19 Face Covering Policy (paused)
- 7.23 COVID-19 Mandatory Vaccination Policy (paused)
- 8.1 Conflict of Interest Policy
- 8.2 Approval for Administrative Research Projects Using Human Subjects
- 8.3 Conferring Emerit Status on Retired Faculty and Professional Librarians
- 8.4 Employment Equity
- 8.5 Part-time Teaching by Staff Members
- 8.7 Employment Accommodation Policy
- 8.8 Tuition Reimbursement Policy
- 8.10 Accessible Service Policy for Persons with Disabilities
- 8.11 Guidelines for Awarding Course Remissions to Faculty Appointed to External Scholarly/Research Committees (revoked)
- 8.12 Adjunct Faculty Policy
- 8.13 Volunteer Policy
- 8.14 Flexible Work Policy
- 8.15 Disconnecting from Work Policy
- 8.16 Electronic Monitoring Policy
- 8.17 Employee Indemnification Policy
- 9.1 Use of Information Technology
- 9.2 Principles that Govern the Selection, Implementation and Application of Information Technologies and Services at ³Ô¹ÏÍø (revoked)
- 9.3 Classroom Use of Electronic Devices
- 9.4 Information Security Policy Statement
- 9.5 External Information Technology and Cloud Services
- 10.1 Privacy Protection and Information Access Policy
- 10.2 Student Academic Record
- 10.3 Responsible Use of Video Surveillance
- 10.4 Information Governance
- 11.1 Establishment, Operation and Review of Research Centres
- 11.2 Contract Research
- 11.3 Ownership of Student-Created Intellectual Property
- 11.4 Equipment and Materials Purchased through Grants and Contracts
- 11.5 Use of Animals in Research, Testing and Teaching
- 11.6 Financial Administration of Research Awards and Contracts
- 11.7 Financial Administration of Research-Related Fund Accounts
- 11.8 Signing of the External Grant and Contract Cover Sheet
- 11.9 Policy on Postdoctoral Fellowships
- 11.10 Research Involving Biohazardous and Radioactive Materials
- 11.11 Establishment and Recognition of Research Collaborations other than Centres and Institutes (revoked)
- 11.12 Research Support Fund
- 11.13 Ethics Review of Research Involving Humans
- 11.14 Policy for the Responsible Conduct of Research
- 12.1 Posthumous Degrees
- 12.2 Student Code of Conduct: Academic Misconduct
- 12.3 Non-Academic Student Code of Conduct
- 12.4 Gendered and Sexual Violence Policy
- 12.5 Student Mental Health Policy
- 13.1 Use of the ³Ô¹ÏÍø Name and Marks
- 13.3 Advertising and Sponsorship
- 13.4 Endowment Policy (revoked)
- 13.5 Naming of University Assets
- 13.6 Gift Acceptance Policy
- 13.7 Policy for Ethical Fundraising Practices
- 14.1 Confidentiality Policy for Members of the Board of Governors (replaced by Board Code of Conduct)
- 14.2 Conflict of Interest Policy for the Board of Governors
- 14.3 Election of Administrative Staff to the Board of Governors
- 8.9 Senior Executive Performance Assessment System (replaced by: 8.9 Procedure for Executive Leadership Team Performance Planning and Assessment System)
- Procedures for Searches & Reviews of Senior Administration
Policies Organized by Topic
- 2.1 Cyclical Review of Undergraduate and Graduate Academic Programs
- 2.2 Approval of New Undergraduate and Graduate Programs
- 2.3 Academic Accommodation of Students with Disabilities
- 2.5 Policy on Academic Disruption
- 2.7 Policy on Continuing Studies Certificate Programs
- 2.8 Honorary Degree and Order of ³Ô¹ÏÍø Policy
- 8.3 Conferring Emerit Status on Retired Faculty and Professional Librarians
- 8.11 Guidelines for Awarding Course Remissions to Faculty Appointed to External Scholarly/Research Committees (revoked)
- 8.12 Adjunct Faculty Policy
- 10.1 Privacy Protection and Information Access Policy
- 10.2 Student Academic Record
- 10.4 Information Governance
- 11.9 Policy on Postdoctoral Fellowships
- 12.1 Posthumous Degrees
- 12.2 Student Code of Conduct: Academic Misconduct
- 5.1 Business Expenses
- 5.2 Budget Planning
- 5.6 Selection of Financial Service Providers
- 5.7 Signing Authority Policy
- 5.9 Ethical Purchasing
- 5.10 Supply Chain Code of Ethics
- 5.11 Procurement and Tendering Policy
- 5.12 Investment Policy for University Funds
- 5.13 Retention of External Legal Counsel
- 5.15 Merchant Card Use Policy
- 5.19 Divestment Requests Policy
Statement of Investment Policies and Procedures
- 14.1 Confidentiality Policy for Members of the Board of Governors (replaced by Board Code of Conduct)
- 14.2 Conflict of Interest Policy for the Board of Governors
- 14.3 Election of Administrative Staff to the Board of Governors
Facilities and Equipment
- 4.2 Surplus Disposal
- 4.3 Use of Office Space by External Agencies
- 4.4 Alcoholic Beverages
- 4.5 Building Hours and Access Policy
- 4.6 Bulletin Boards and Temporary Signs and Notices
- 4.7 Performance Facilities (revoked)
- 4.8 Visitor Accommodation (revoked)
- 4.9 Flags
- 4.10 Booking of University Space and Facilities
- 4.12 Key Control Policy (revoked)
- 4.13 Sustainability Policy
- 4.14 Capital Planning Policy
- 4.15 Capital Budgeting Policy
- 4.16 Capital Debt Policy
Health, Safety and Security
- 5.14 Safe Disclosure
- 5.16 Enterprise Risk Management Policy
- 5.18 Fraud Policy
- 6.1 Prevention of Harassment, Discrimination and Sexual Misconduct
- 7.1 Environmental/Occupational Health and Safety
- 7.2 Animals on Campus
- 7.3 Firearms and Offensive Weapons
- 7.4 Lost and Found
- 7.5 Roller Skates, In-line Skates and/or Segway Human Transporter in University Buildings
- 7.6 Policy on University Closing Due to Severe Weather
- 7.7 Radiation Protection
- 7.8 Smoke Free Policy
- 7.9 Travel by Administrative Officers
- 7.11 Emergency Management
- 7.12 Open Flames on Campus
- 7.13 Contract Labour
- 7.14 Indigenous Use of Traditional Medicines
- 7.15 Working Alone
- 7.16 Laboratory Safety
- 7.17 Biosafety
- 7.18 Workplace Violence Prevention Policy
- 7.19 Drone Use Policy
- 7.20 Fitness for Work Policy
- 7.21 Cannabis Policy (expired)
- 7.22 COVID-19 Face Covering Policy (paused)
- 7.23 COVID-19 Mandatory Vaccination Policy (paused)
- 10.3 Responsible Use of Video Surveillance
- 12.3 Non-Academic Student Code of Conduct Policy
- 12.4 Gendered and Sexual Violence Policy
- 12.5 Student Mental Health Policy
Human Resources
- 5.17 Policy for WLU Pension Plan Expenses
- 8.1 Conflict of Interest Policy
- 8.4 Employment Equity
- 8.5 Part-time Teaching by Staff Members
- 8.7 Employment Accommodation Policy
- 8.8 Tuition Reimbursement Policy
- 8.9 Senior Executive Performance Assessment System (replaced by: 8.9 Procedure for Executive Leadership Team Performance Planning and Assessment System)
- 8.10 Accessible Service Policy for Persons with Disabilities
- 8.13 Volunteer Policy
- 8.14 Flexible Work Policy
- 8.15 Disconnecting from Work Policy
- 8.16 Electronic Monitoring Policy
- 8.17 Employee Indemnification Policy
Information Technology and Communications
- 3.1 Telephone Services (revoked)
- 3.3 Web Governance Policy
- 3.4 Data Classification and Information Management (superseded by policies 9.4 and 10.4)
- 9.1 Use of Information Technology
- 9.2 Principles that Govern the Selection, Implementation and Application of Information Technologies and Services at ³Ô¹ÏÍø (revoked)
- 9.3 Classroom Use of Electronic Devices
- 9.4 Information Security Policy Statement
- 9.5 External Information Technology and Cloud Services
- 8.2 Approval for Administrative Research Projects Using Human Subjects
- 11.1 Establishment, Operation and Review of Research Centres
- 11.2 Contract Research
- 11.3 Ownership of Student-Created Intellectual Property
- 11.4 Equipment and Materials Purchased through Grants and Contracts
- 11.5 Use of Animals in Research, Testing and Teaching
- 11.6 Financial Administration of Research Awards and Contracts
- 11.7 Financial Administration of Research-Related Fund Accounts
- 11.8 Signing of the External Grant and Contract Cover Sheet
- 11.10 Research Involving Biohazardous and Radioactive Materials
- 11.11 Establishment and Recognition of Research Collaborations other than Centres and Institutes (revoked)
- 11.12 Research Support Fund
- 11.13 Ethics Review of Research Involving Humans
- 11.14 Policy for the Responsible Conduct of Research
- 8.9 Senior Executive Performance Assessment System (replaced by: 8.9 Procedure for Executive Leadership Team Performance Planning and Assessment System)
- Procedures for Searches and Reviews of Senior Administration
Contact Us:
Ana Juhik